Manage Groups

This section discusses topics related to managing groups of users in Kloudfuse.

Groups must have unique names.
Group Management interface

To manage groups, follow these steps:

  1. Select the Admin tab, and then the Group Management option in the drop-down menu.

    Navigate to the Group Management interface

  2. The Group Management interface appears. It contains the following:

    1. Search bar to locate specific groups

    2. Add New Group button

    3. List of existing groups, including the group Name, Email, and the number of Members.

  3. Proceed to make changes, as described in Find a Group, Create a New Group, Assign Group Members, Change a Member’s Permission, Update Group Email, and Delete a Group.

Find a Group

In large organizations, it may be hard to find an existing group. Kloudfuse enables you to find groups through our Search function.

  1. In Group Management, click the Search bar.

  2. Start typing the key word, and Kloudfuse automatically filters the list of potential matches.

    Here, we are looking the group we created in Create a New Group, favorite_people.

  3. When you find the group you plan to change, hover over the Members field, and select the Edit (pencil) icon to start making the planned changes.

    Searching for a group name

Create a New Group

Admin users can create new groups.

To create a new group, follow these steps:

  1. Click the Add New Group button.

  2. The New Group interface appears.

    New Group interface

  3. Create a new group by specifying its fields.

    1. Name: Enter the name of the new group.

    2. Email: Enter the email associated with the group.

  4. Click Create.

    Here, we create a new group with name favorite_people, and email heroes

    Creating a new group

  5. You should see a notification that Kloudfuse successfully created the new group.

  6. The New Group detail interface appears.

    Group Management detail for a newly created group

  7. You can now Assign Group Members and Change a Member’s Permission, Update Group Email, or exist.

Assign Group Members

Group members can have one of two roles within the group:

Admin

This member can manage the group.

Member

This member cannot change group parameters or permissions of other members.

To assign members to a group, follow these steps:

  1. Click the Add Member button in the Group Management detail interface for the group you plan to change.

    This could be a new group that you just created, or a group that existed for some time.

  2. The Members section expands so you can select or find an existing user, assign their role within the group, and review their permissions.

    Adding user to group

  3. To select a user from the User menu, click the drop-down, and select a user in the list.

    Alternatively, search for the user by username.

    You can change the role within the group before adding the user. By default, all users have Member group role; you can change it to Admin.

    Here, we add user7 as Member.

    Choosing users to add to group

  4. Click Save.

  5. Kloudfuse confirms that you successfully added a new member to the group, and updates the list of members.

    First user added to the group

  6. Proceed to add more users to the group.

    Notice that the number in the Members field increases with each new member of the group.

    Membership numbers increases

Change a Member’s Permission

By default, each new person that you add to a group has a Member permission level. You can easily change the permission to Admin, or change an Admin to Member.

To change the Permission of a group member, follow these steps:

  1. Select the group where you want to make a change.

    If you are struggling to locate the correct group, see Find a Group.

  2. In the Members section of the Group Management detail interface of the group, click the Permission field, and select a different permission.

    Here, we change the permission for user5 from Member to Admin.

    Changing a group member’s permission

  3. Kloudfuse notifies you that the permission is successfully updated.

  4. The Members section of the Group Management detail interface shows the changed permission.

    Here, user5 is now an Admin.

    Group member with new permission

Update Group Email

To change the Email of an existing group, follow these steps:

  1. Select the group where you want to make a change.

    If you are struggling to locate the correct group, see Find a Group.

  2. In the Settings section of the Group Management detail interface of the group, click the Email field, and enter a new email.

    Here, we change the email for group favorite_people from heroes@kloudfuse.com to favorites@kloudfuse.com.

    Update group email

Delete a Group

As organizational needs change, we recommend that you delete groups that no longer serve a business need.

To delete a group, follow these steps:

  1. Hover your pointer over the Members field of the group you plan to delete from the system.

  2. When the Delete (trashcan) icon appears, click it.

    Here, we are deleting the group test2.

    Delete a group

  3. Kloudfuse prompts you to confirm deleting the group.

    You can click Delete to confirm, or Cancel to stop deleting the group.

    Confirm or cancel deleting the group

  4. You should see a notification that Kloudfuse deleted the group successfully.

  5. The Group Management interface no longer lists the group test2.