Manage Folders

In Kloudfuse, Folder Management controls access to Dashboards and Alerts.

Navigate to Folder Management

To manage folders, follow these steps:

Select the Admin tab, and then the Folder Management option in the drop-down menu.
1. Search bar to locate specific folders
2. Add New Folder button
3. List of existing folders.
Proceed to make changes, as described in:

Create a Folder

Click the Add New Folder button.
The Create Folder interface appears.
In the Create Folder interface, enter the Folder name, and click (Create New Folder).

Here, we create a folder named MyFirstFolder.
Kloudfuse notifies you that you successfully added a new folder.

The new folder now appears in the Folder Management interface.

Update Folder Name

Hover your pointer over the Folder Name that you plan to change.
When the Edit (pencil) icon appears, click on it.
The Update Folder interface appears.
In the Folder Name field, change the name.

Here, we update the name of the folder to forecast.
Click Update Folder.

Hierarchy of permissions

Kloudfuse determines a user’s access to a folder based on the highest permission level granted across all sources, including direct user permissions, group memberships, and assigned roles within a folder.

To prevent a user from accessing a folder or dashboard, consider their role in the organization, folder permissions, and dashboard permissions.

You cannot override organization administrator permissions; they can access all resources.
User’s permissions on a folder apply to all dashboards and subfolders.
An explicitly set lower permission level is ineffective if a more permissive rule applies higher in folder/dashboard hierarchy.

Change Folder Permissions

Hover your pointer over the Folder Name field of the folder you plan to change.
When the Permission Settings (gear) icon appears, click it.

Here, we change the permissions for folder forecast.
The Folder Settings of forecast interface appears.

Folder settings include assignments by Role (these correspond to Grafana roles), by individual User (if present), and by Group (if present).
For example, to give users with Viewer role permissions to change the folder contents, set that permission to Editor.
To add more permissions to the same folder, see Add Folder Permissions.
To delete permissions, see Delete Folder Permissions.
When you complete adding or changing folder permissions, close the Folder Settings interface.

Add Folder Permissions

To add additional permissions to the folder, click the Add Permission to Folder button in the Folder Settings interface.
The interface shows options for defining the new permission where you can specify the level of the permission (at User, Group, or Role level), search, and a choice of permission levels (Admin, Edit, or View).
Here, we grant Edit permissions to the favorite_people group.
Click Save.
Kloudfuse notifies you that you successfully added the group (or user, or role) to the folder.
The Folder Settings interface displays the entity that has new permissions to the folder.

Here, because favorite_people is the first group with permissions to the folder, the interface has a new Groups section.
When you complete adding or changing folder permissions, close the Folder Settings interface.

Delete Folder Permissions

The Role for Admins is fixed, and you cannot delete it.

Hover your pointer at the right-hand of the line, and click the Lock icon. Note that nothing happens.
You can remove the other two roles, Editor and Viewer.

Hover your pointer at the right-hand side of the line, and click the Delete (cross) icon.

In both cases, Kloudfuse notifies you that it successfully removed these roles.
Similarly, you can remove the folder permissions for both Users and Groups.
When you finish deleting folder permissions, close the Folder Settings interface.

Delete a Folder

The Folder Management interface provides an option for deleting a folder.

Kloudfuse does not allow users to delete Folders that contain Alerts.

However, you can delete Folders with Dashboards, or empty Folders.

To delete a folder, follow these steps:

Hover your pointer over name of the folder.
When the Delete (trashcan) icon appears, click it.
Kloudfuse prompts you to confirm deleting a folder.

You can click Delete to confirm, or Cancel to stop deleting the folder.
You should see a notification that Kloudfuse deleted the folder successfully.

The Folder Management interface no longer lists My1stFolder.

Limit Editor Access

It is possible for a user with an Editor role to create dashboards and alerts that only they and users with Admin role can change. All other users with Edit role can only view these dashboards and alerts.

To accomplish this, follow these steps:

Create a new folder.

Here, we create the folder Limited Access.

See Create Folder.
Kloudfuse adds the new folder to the Folder Management interface.
Hover your pointer over the name field of the Limited Access folder, and click the Configuration (gear) icon.
In the Change Settings for Limited Access interface, change the Editor role permissions on the folder to Viewer.
Create new dashboards and alerts in your folder.

If you move existing dashboards and alerts into the new folder, they keep their own access permissions, and may still be edited by other users with Editor role.
Have another user with Editor role sign in to the system, and attempt to open the configuration of the folder.

They should see an error.
Similarly, when they review Dashboards and Alerts in the Limited Access folder, they cannot edit or delete them.